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MS Word Shortcut Keys

by Adeel Ikram

Important MS Word Shortcut Keys In Microsoft Word

Even in case, you should be familiarized with Microsoft Word. You may then be taken aback by the quantity and wide range of keyboard shortcuts you may utilize to boost work and only usually make matters far more suitable.

Important MS Word Shortcut Keys In Microsoft Word

Now, does one expect you to incorporate these computer keyboard combos? Certainly not! Everyone’s requirements are very different. Therefore, a few will undoubtedly be useful for you personally than many others. As well as when you grab a couple of fresh tips, then it’s well worth every penny. We have tried to maintain the record straightforward and uncomplicated, therefore going up right on time and publishing it helps!

Additionally, through our listing of shortcuts is quite lengthy, it’s usually a whole collection of each computer keyboard combo readily available inside the phrase. We have attempted to store it into the generally useful shortcuts. Also, you’re going to be pleased to understand that just about everyone these programs have existed for quite a while, therefore they ought to be of fair use irrespective of what form of Word you are utilizing.

General Program Shortcuts:

  • Ctrl+N: Create a new document
  • Ctrl+O: Open an existing document
  • Ctrl+S: Save a document
  • F12: Open the Save As dialog box
  • Ctrl+W: Close a document
  • Ctrl+Z: Undo an action
  • Ctrl+Y: Redo an action
  • Alt+Ctrl+S: Split a window or remove the split view
  • Ctrl+Alt+V: Print Layout View
  • Ctrl+Alt+O: Outline View
  • Ctrl+Alt+N: Draft View
  • Ctrl+F2: Print Preview View
  • F1: Open the Help pane
  • Alt+Q: Go to the “Tell me what you want to do” box
  • F9: Refresh the field codes in the current selection
  • Ctrl+F: Search a document
  • F7: Run a spelling and grammar check
  • Shift+F7: Open the thesaurus. If you have a word selected, Shift+F7 looks up that word in the thesaurus.

Selecting Text

  • Shift+Left/Right Arrow: Extend your current selection by one character to the left or right
  • Ctrl+Shift+Left/Right Arrow: Extend your current selection by one word to the left or right
  • Shift+Up/Down Arrow: Extend selection up or down one line
  • Ctrl+Shift+Up/Down Arrow: Extend selection to the beginning or end of the paragraph
  • Shift+End: Extend selection to the end of the line
  • Shift+Home: Extend selection to the beginning of the line
  • Ctrl+Shift+Home/End: Extend selection to the beginning or end of the document
  • Shift+Page Down/Page Up: Extend selection down or up one screen
  • Ctrl+A: Select the entire document
  • F8: Enter selection mode. While in this mode, you can use the arrow keys to extend your selection. You can also press F8 up to five times to extend the selection outward. The first press enters selection mode, the second press selects the word next to the insertion point, the third selects the whole sentence, the fourth all the characters in the paragraph, and the fifth the whole document. Pressing Shift+F8 works that same cycle, but backwards. And you can press Esc any time to leave selection mode. It takes a little playing with to get the hang of it, but it’s pretty fun!
  • Ctrl+Shift+F8: Selects a column. Once the column is selected, you can use the left and right arrow keys to extend the selection to other columns.

Moving Around in a Document

  • Left/Right Arrow: Move the insertion point (cursor) one character to the left or right
  • Ctrl+Left/Right Arrow: Move one word to the left or right
  • Up/Down Arrow: Move up or down one line
  • Ctrl+Up/Down Arrow: Move up or down one paragraph
  • End: Move to the end of the current line
  • Ctrl+End: Move to the end of the document
  • Home: Move to the beginning of the current line
  • Ctrl+Home: Move to the beginning of the document
  • Page Up/Page Down: Move up or down one screen
  • Ctrl+Page Up/Page Down: Move to the previous or next browse object (after performing a search)
  • Alt+Ctrl+Page Up/Page Down: Move to the top or bottom of the current window
  • F5: Open the Find dialog box with the “Go To” tab selected, so you can quickly move to a specific page, section, bookmark, and so on.
  • Shift+F5: Cycle through the last three locations where the insertion point was placed. If you just opened a document, Shift+F5 moves you to the last point you were editing before closing the document.

Editing Text

  • Backspace: Delete one character to the left
  • Ctrl+Backspace: Delete one word to the left
  • Delete: Delete one character to the right
  • Ctrl+Delete: Delete one word to the right
  • Ctrl+C: Copy or graphics to the Clipboard text
  • Ctrl+X: Cut selected text or graphics to the Clipboard
  • Ctrl+V: Paste the Clipboard contents
  • Ctrl+F3: Cut selected text to the Spike. The Spike is an interesting variant on the regular clipboard. You can keep cutting text to the Spike and Word remembers it all. When you paste the Spikes contents, Word pastes everything you cut, but places each item on its own line.
  • Ctrl+Shift+F3: Paste the Spike contents
  • Alt+Shift+R: Copy the header or footer used in the previous section of the document.

Applying Character Formatting

  • Ctrl+B: Apple bold formatting
  • Ctrl+I: Apply italic formatting
  • Ctrl+U: Apply underline formatting
  • Ctrl+Shift+W: Apply underline formatting to words, but not the spaces between words
  • Ctrl+Shift+D: Apply double underline formatting
  • Ctrl+D: Open the Font dialog box
  • Ctrl+Shift+< or >: Decrease or increase font size one preset size at a time
  • Ctrl+[ or ]: Decrease or increase font size one point at a time
  • Ctrl+=: Apply subscript formatting
  • Ctrl+Shift+Plus key: Apply superscript formatting
  • Shift+F3: Cycle through case formats for your text. Available formats are sentence case (capital first letter, everything else lower case), lowercase, uppercase, title case (first letter in each word capitalized), and toggle case (which reverses whatever’s there).
  • Ctrl+Shift+A: Formats all letters as uppercase
  • Ctrl+Shift+K: Formats all letters as lowercase
  • Ctrl+Shift+C: Copies the character formatting of a selection
  • Ctrl+Shift+V: Pastes formatting onto selected text
  • Ctrl+Space: Removes all manual character formatting from a selection

Applying Paragraph Formatting

  • Ctrl+M: Increases a paragraph’s indent one level each time you press it
  • Ctrl+Shift+M: Reduces a paragraph’s indent one level each time you press it
  • Ctrl+T: Increases a hanging indent each time you press it
  • Ctrl+Shift+T: Reduces a hanging indent each time you press it
  • Ctrl+E: Center a paragraph
  • Ctrl+L: Left-align a paragraph
  • Ctrl+R: Right-align a paragraph
  • Ctrl+J: Justify a paragraph
  • Ctrl+1: Set single-spacing
  • Ctrl+2: Set double-spacing
  • Ctrl+5: Set 1.5 line Spacing
  • Ctrl+0: Remove one line spacing preceding a paragraph
  • Ctrl+Shift+S: Open a popup window for applying styles
  • Ctrl+Shift+N: Apply the normal paragraph style
  • Alt+Ctrl+1: Apply the Heading 1 style
  • Alt+Ctrl+2: Apply the Heading 2 style
  • Alt+Ctrl+3: Apply the Heading 3 style
  • Ctrl+Shift+L: Apply the List style
  • Ctrl+Q: Remove all paragraph formatting

Working with Outlines

  • Alt+Shift+Left/Right Arrow: Promote (move to the left) or demote (move to the right) a line
  • Ctrl+Shift+N: Demote an outline level to regular body text
  • Alt+Shift+Up/Down Arrow: Move the line with the insertion point up or down in the outline
  • Alt+Shift+Plus or Minus keys: Expand or collapse text under a heading
  • Alt+Shift+A: Expand or collapse all text or headings in an outline
  • Alt+Shift+L: Show the first line of body text or all body text
  • Alt+Shift+1: Show all headings that have the Heading 1 style applied
  • Alt+Shift+any other number key: Show all headings up to that level

Inserting Things

  • Shift+Enter: Insert a line break
  • Ctrl+Enter: Insert a page break
  • Ctrl+Shift+Enter: Insert a column break
  • Ctrl+hyphen (-): Insert an optional hyphen or en dash. An optional hyphen tells Word not to use a hyphen, unless the word breaks at the end of a line. If it does, Word will use a hyphen where you placed it.
  • Alt+Ctrl+hyphen (-): Insert an em dash
  • Ctrl+Shift+hyphen (-): Insert a non-breaking hyphen. This tells Word not to break a word at the end of a line, even if there’s a hyphen there. This would be useful, for example, if you included something like a telephone number and wanted to make sure it all appeared on one line.
  • Ctrl+Shift+Spacebar: Insert a non-breaking space
  • Alt+Ctrl+C: Insert a copyright symbol
  • Alt+Ctrl+R: Insert a registered trademark symbol
  • Alt+Ctrl+T: Insert a trademark symbol

Working with Tables

  • Tab: Move to the next cell in a row and select its contents, if there are any
  • Shift+Tab: Move to the previous cell in a row and select its contents, if there are any
  • Alt+Home/End: Move to the first or last cell in a row
  • Alt+Page Up/Page Down: Move to the first or last cell in a column
  • Up/Down Arrow: Move to the previous or next row
  • Shift+Up/Down Arrow: Select the cell in the row above or below the insertion point or selection. Keep pressing this combo to keep selecting more cells. If you have multiple cells in a row selected, this combo selects those same cells in the row above or below.
  • Alt+5 on keypad (with NumLock off): Select an entire table


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